The Director – Finance, Fleet and Facilities is responsible for the orderly operation of general duties within their assigned Unit, as well as the efficient transfer of information and communications received by the Thunder Bay Police Service.

Branch: Finance
Unit: Finance
Reports to: Administration Deputy
Pay scale: As per the Senior Officer Salary Schedule, $136,750.01 to $147,603.18 (2023 rates; subject to adjustment pending outcome of collective bargaining)
Deadline: Open until filled (Applications will be reviewed on a rolling basis and early submission is encouraged)
Competition # 28-2025

General core competencies required to be successful in this position are:

1. Accountability and Excellence

• Firstly, align behaviours to organizational and ethical values of trust, integrity, leadership, inclusivity, and collaboration.
• Address others whose behaviours are contrary to TBPS values.
• Demonstrate required level of job‐related skill.
• Focus efforts on achieving standards of excellence through both continuous improvement and ongoing development.
• Comply with all relevant codes of conduct, policies, and procedures.
• Exercise self control, adaptability, and flexibility in stressful or difficult situations.
• Accept responsibility for own actions regardless of consequences.
• Respect the dignity, human rights, equity, diversity, and inclusion of others.

2. Decision Making

• Apply established guidelines and procedures to make informed decisions.
• Seek guidance as needed when the situation is unclear and involves the right people in the decision-making process.
• Consider consequences of decisions including the impact on others and the TBPS.
• Reach decisions that are consistent with established procedures and TBPS values.
• Assess the effectiveness of decisions and respond accordingly.

3. Interaction and Influence

• Promote team goals, share the workload, and assist others.
• Give credit and acknowledge contributions and efforts of peers.
• Treat others fairly, ethically, and with value — communicating openly and building trust.
• Effective written and verbal communication skills – clear, concise, and suited to others’ level of understanding.
• Demonstrate cooperation, collaboration, and consensusbuilding when working with others within or outside the TBPS.
• Ability to accept and act on constructive criticism.
• Also, effectively communicate using strategies to achieve common goals, influence, and gain support of others.

4. Social & Cultural Competency

• Demonstrate a professional, empathetic, and objective demeanour.
• Able to effectively interact, work and develop meaningful relationships with people of various ethnic, cultural, and social backgrounds.
• Recognize and respect diversity through communication and actions in all contexts.
• Show respect and openness towards someone whose ethnic, cultural, and social background is different from one’s own.
• Able to recognize and manage one’s own behaviours, moods, and impulses to create an inclusive, equitable and welcoming environment within the TBPS.
• Able to use one’s own experiences to relate to and work with all ethnic, cultural, and social groups.

5. Leadership

• Create a culture of accountability, fairness, and consistency.
• Inspire trust by being a credible leader others choose to follow – one with integrity, character, and competence.
• Foster and long-term growth and development potential of each member.
• Create and champion an environment that encourages, supports, values, and rewards new ideas and ways of operating.
• Lead change and improvement initiatives to enhance organizational results.

6. Resource Management

• Ensure the effective and efficient use of resources, whether human, financial, material, or information.
• Apply financial management principles and tools to effectively manage organizational resources.
• Determine how relevant resources need to be allocated to achieve goals in operational and/or business plans.
• Identify gaps in resources that impact on operations effectiveness.
• Develop strategies to address resource gaps and/or issues.

7. Vision and Strategy

• Creates an environment that encourages innovation and continuous improvement.
• Identify new programs and activities that will support strategic objectives.
• Respond to emerging trends with initiatives that are aligned with our organization’s vision, mission, and values.
• Translate strategic objectives into specific goals for sections and units.
• Develop, implement, and assess programs and processes that are aligned with the strategic plan

Summary of Essential Job Functions:

The Director – Finance, Fleet and Facilities is responsible and accountable to the Administration Deputy for the efficient and timely performance of the assigned duties and responsibilities. Specific responsibilities shall include but not be limited to:

Financial Strategy and Collaboration

• Develop and implement financial strategies, policies, procedures and programs that support the Thunder Bay Police Service’s mission, vision, and strategic goals.
• Participate in the development of the Thunder Bay Police Service’s mission, vision and goals.
• Collaborate with the Senior Team to identify opportunities for organizational development, change management and process improvement.

Leadership of Finance and Fleet Teams

• Lead and manage the Finance team, ensuring the delivery of high-quality financial and payroll services and support to the Service.
• Lead and manage the Fleet team, while ensuring adequate inventory of fleet is appropriately maintained and available to support the operational requirements of the Service through preventative maintenance programs and timely procurement of vehicles.

Budgeting, Reporting and Financial Processes

• Coordinate the preparation of the annual Operating and Capital Budgets and present the same to the City of Thunder Bay Executive Leadership, Thunder Bay Police Service Board and Thunder Bay City Council, along with support from the Chief of Police and Deputy Chief of Police.
• Prepare and present quarterly Operating Budget variance reports as well as present the same to the Senior Leadership Team and the Police Service Board.
• Manage and control financial processes, including accounts payable, accounts receivable and processing of additional pay entitlements to members in accordance with the collective agreements.

Procurement, Facilities and Technology Support

• Ensure purchasing practices are in adherence to the Thunder Bay Police Service procurement bylaw. Also, coordinate and participate with City of Thunder Bay procurement staff in the development of Request for Proposals of goods and services where required.
• Additionally, coordinate and liaise with City Facility staff for the maintenance and repair of Police Facilities.
• Participate with Senior Leadership and the City of Thunder Bay in the Facility Needs Assessment of the Service’s Headquarters and develop appropriate budgets accordingly.
• Assist in the implementation of information processing technology as it relates to financial processes.

Staff Guidance and Other Duties

• Recruit, lead and mentor the Finance and Fleet divisional staff, providing guidance and support to achieve departmental objectives.
• Lastly, all other duties as assigned within the core competencies.

Required Qualifications:

• A Certified Professional Accounting Designation.
• A minimum of 10 years of progressively responsible management experience in accounting, budgeting and finance in a large, unionized government or private sector organization.
• Experience with SAP and FMW/RAC software is considered an asset.
• Knowledge of functions of city departments, outside boards and local community groups is considered an asset.
• Demonstrated experience with procurement in a government setting.
• Minimum 5 years experience working in a unionized environment with the ability to interpret and apply collective agreement language.
• Excellent leadership, interpersonal and communication skills including the ability to direct, motivate, evaluate and recognize staff.
• Knowledge of and ability to interpret applicable legislation and related regulations and municipal by-laws.
• Demonstrated knowledge and experience in Microsoft Office related software to an accomplished level, including Microsoft Word, Excel and PowerPoint are essential.
• Excellent communications, organization and analytical skills.
• Ability to think and act strategically in a public sector environment, including the ability to conceptualize and implement departmental change strategies.
• Excellent project/time management, critical thinking, problem solving and decision-making skills.
• Proven acumen in business and financial management, with the ability to improve Service effectiveness and efficiency through management and utilization of human, financial and physical resources.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.

Working Conditions:

• Required to work dayshift on Monday to Friday schedule, 40 hours per week.
• Work is performed in a standard office environment with minimal adverse working conditions.

Tests and Assessments:

Candidates may be subject to any of the following tests and assessments for this position.

• Application review
• Performance Appraisal review
• Disciplinary record review
• Panel Interview