Job position overview:

The Property & Stores Clerk is responsible for the orderly operation of general duties within their assigned Unit, as well as the efficient transfer of information and communications received by the Thunder Bay Police Service.

Branch: Corporate Services
Unit: Property & Stores
Reports to: Staff Sergeant – Risk Management
Pay scale: Level 6 to 9, $63,880.30 to $74,800.41
Competition # 45-2025
Working Hours: 5 on, 2 off schedule, consisting of 7-hour shifts between 0700-1700

General core competencies required to be successful in this position are:

1. Accountability and Excellence

• Firstly, align behaviours to organizational and ethical values of trust, integrity, leadership, inclusivity, and collaboration.
• Address others whose behaviours are contrary to TBPS values.
• Demonstrate required level of job‐related skill.
• Focus efforts on achieving standards of excellence through both continuous improvement and ongoing development.
• Comply with all relevant codes of conduct, policies, and procedures.
• Exercise self control, adaptability, and flexibility in stressful or difficult situations.
• Accept responsibility for own actions regardless of consequences.
• Respect the dignity, human rights, equity, diversity, and inclusion of others.

2. Decision Making

• Apply established guidelines and procedures to make informed decisions.
• Seek guidance as needed when the situation is unclear and involves the right people in the decision-making process.
• Consider consequences of decisions including the impact on others and the TBPS.
• Reach decisions that are consistent with established procedures and TBPS values.
• Assess the effectiveness of decisions and respond accordingly.

3. Interaction and Influence

• Promote team goals, share the workload, and assist others.
• Give credit and acknowledge contributions and efforts of peers.
• Treat others fairly, ethically, and with value — communicating openly and building trust.
• Effective written and verbal communication skills – clear, concise, and suited to others’ level of understanding.
• Demonstrate cooperation, collaboration, and consensusbuilding when working with others within or outside the TBPS.
• Ability to accept and act on constructive criticism.
• Also, effectively communicate using strategies to achieve common goals, influence, and gain support of others.

4. Social & Cultural Competency

• Demonstrate a professional, empathetic, and objective demeanour.
• Able to effectively interact, work and develop meaningful relationships with people of various ethnic, cultural, and social backgrounds.
• Recognize and respect diversity through communication and actions in all contexts.
• Show respect and openness towards someone whose ethnic, cultural, and social background is different from one’s own.
• Able to recognize and manage one’s own behaviours, moods, and impulses to create an inclusive, equitable and welcoming environment within the TBPS.
• Able to use one’s own experiences to relate to and work with all ethnic, cultural, and social groups.

5. Attention to Detail

• Pay close attention to details that are important to make ensure they are correct.
• Ensure accuracy and completeness of work.
• Spot inconsistencies or discrepancies that indicate problems with quality of work.
• Verify that work has been done according to applicable policies, procedures and standards

6. Information Management

• Use appropriate procedures to collect, organize, retrieve, maintain, and disseminate information.
• Demonstrate awareness of key types and sources of information needed to perform duties.
• Effectively use technology and/or systems to manage information pertinent to the position.
• Ensure appropriate security protection, storage, and maintenance of information.
• Respect confidentiality of information.
• Knowledge of computer applications pertinent to position.

Summary of Essential Job Functions:

The Property & Stores Clerk is responsible and accountable to the Staff Sergeant – Risk Management for the efficient and timely performance of the assigned duties and responsibilities. Specific responsibilities shall include but not be limited to:

• Controls, documents, processes, and disposes of exhibits and found property.
• Maintains records related to exhibits, found property, inventory and firearms.
• Liaises with Firearms Verifiers and Administrative Detective regarding the status of seized weapons and disposal of firearms, including legislated reporting information for all firearms, as directed.
• Prepares disposable items for auction or destruction in accordance with retention procedures.
• Answers telephone and counter inquiries on Property and Stores issues.
• Interacts with the public by phone or in person regarding property release and pick-up.
• Performs the duties of shipper and/or receiver for the TBPS.
• Responsible to maintain adequate inventory of clothing, equipment, and supplies.
• Issues clothing and equipment to members.
• Additionally, issues office supplies and stationery to members.
• Drive vehicle to delivery and/or pick up items at commercial and residential addresses.
• Outfits members with TBPS clothing and equipment and tracks issued items.
• All other duties as assigned within the core competencies.

Qualifications:

• Secondary School diploma or equivalent combination of education and experience.
• Experience in stockroom and/or inventory control and related clerical duties is an asset.
• Demonstrated interpersonal skills and the ability to communicate in a clear and concise manner, including the ability to address issues in a professional and courteous manner.
• Ability to work well in a team environment.
• Demonstrated commitment to customer service and the ability to exercise good judgment.
• Excellent written and verbal communication skills, with a knowledge of English grammar, structure, and spelling.
• Demonstrated knowledge of computers with a proficiency in Microsoft Windows.
• Must successfully meet minimum standards for critical testing assigned to this position (keyboard, decision making, data entry and spelling)
• Also, must be physically able to load, unload and stockpile inventory.
• Lastly, must possess a valid driver’s licence with clean driving record.

Working Conditions:

• Required to work a Monday to Friday shift schedule consisting of a 40-hour work week, 8-hour shifts, to meet operational requirements of the unit.
• Work is performed in a standard office environment with minimal adverse working conditions.
• Located in a comfortable indoor area, however at times maybe required to work outside such as but not limited to property cage, disposal areas, and on deliveries. Conditions could produce mild discomfort such as moderate noise.

Tests and Assessments:

Candidates may be subject to any of the following tests and assessments for this position.

• Application review
• Job Specific Testing
• Performance Appraisal review
• Disciplinary record review
• Panel Interview